ClubhouseOS

Run the whole facility as one operation.

ClubhouseOS is operating software for golf facilities. The tee sheet, starter, range, golf shop, food and beverage, events and customer records share one system, so staff work from the same facts and managers see what needs attention.

Book a demo How it works

Saturday morning at Bramble Ridge

Bramble Ridge Saturday, August 15 8:00 AM Sample data

Tee sheet, hole 1

TimeGroupPlayersStatus
7:30Moretti4Hole 3
7:40Sato4Hole 2
7:50Whitaker4Hole 1
8:00Nolan3On the tee
8:10Anderson, carts 23 and 614Checked in
8:20Kowalski4Checked in
8:30Reyes3Booked
8:40Tran, 2 spots open2Booked

The Anderson group this morning

  1. 7:41Checked in at the golf shop2 member cart fees, 2 guest rounds; carts 23 and 61$168
  2. 7:44Golf shopGlove$28.00
  3. 7:49RangeSmall bucket, dispensed with his Player Pass$9.00
  4. 7:55Grill2 coffees, 2 breakfast sandwiches$23.00

John Anderson, member since 2019

Rounds this season
14
Spent this season
$1,162.50
Today
$78.00

Today so far

Players checked in
44
Green and cart fees
$2,376
Golf shop
$110.99
Range
$48.00
Food and beverage
$70.25
Total
$2,605.24
One group checks in, and the tee sheet, the starter, every register, the customer record and the day's totals move together.

One system for every part of the facility

Golf
Tee sheet and online booking, starter station, carts, tournaments and leagues. The range runs on the Player Pass.
Golf shop and payments
Register, tabs, refunds and card payments, matched to sales every night.
Food and beverage
Grill, turn and beverage cart orders, kitchen tickets, menus.
Events and catering
Inquiries, event orders, contracts and staffing, with each department acknowledging every change.
Customers
One record per golfer across golf, shop, range and dining, with a Player Pass in their phone's wallet.
Instruction
CoachOS for lesson notes, follow-ups and the pro's business.
Management
Exceptions that need a person, department totals, and the ClubhouseOS Agent.

See how an operating day runs

Saturday, 5:40 PM. What needs attention before tomorrow.

Because the tee sheet, registers, events and schedule share one set of records, the exceptions surface on their own, and the agent can act on them with a manager's approval.

Needs attention before Sunday

  • Kessler brunch changed after the kitchen acknowledged itNow 72 guests, up from 60. Kitchen and banquet haven't acknowledged the new count.
  • Brunch is short a server3 scheduled, 4 needed for 72 guests.
  • 4 Sunday bookings have unresolved paymentsOne declined card, two unpaid payment links, one expired card hold. The first tees off at 7:10 AM.
  • A card payment with no matching saleGolf shop register 2, $42.18 on Friday at 2:47 PM, flagged by the nightly check.
  • Sunday is 70% booked76 player spots are still open.

ClubhouseOS Agent

GM
What needs attention tomorrow?
ClubhouseOS Reading records
Three things for Sunday:
  • The Kessler brunch changed to 72 guests after the kitchen acknowledged it.From: event order change log, department acknowledgments
  • 4 bookings have unresolved payments, starting at 7:10 AM.From: Sunday tee sheet
  • Brunch needs 4 servers and 3 are scheduled.From: staff schedule, plated staffing ratio
GM
Prepare the event updates.
ClubhouseOS Proposal

Nothing has been sent

  1. Ask the kitchen and banquet to acknowledge the new count.
  2. Offer an open brunch server shift, 10:00 AM to 2:30 PM, to servers who are off Sunday.

Nothing changes until a manager approves.

See ClubhouseOS

A 30-minute walkthrough on a sample facility. Nothing to prepare, no data to send.

Start with one area while your current systems keep running; we set it up and run it with you. How adoption works

Already seen it?

We reply within one business day to set a time.